Set-up and dismantling

Want to be well prepared? On this page, you’ll find all the information on set-up and dismantling times, guidelines and other important details to help you take part in the event fully prepared.

Opening hours

Opening hours

Tue 20 April 2027 | 11:00 – 18:00

Dismantling times

Thu 22 April 2027 | 17:00 – 21:00 (immediately after the exhibition)

Exhibitor entrance

Wed 21 April 2027 | 08:00 – 17:00
Thu 22 April 2027 | 08:00 – 17:00

Early set-up may be possible, subject to availability, and only on request. Please contact Event Services in advance to discuss the options. Are you planning to install large items of equipment on the stand? If so, please refer to the logistics section.

No set-up work may take place on the first day of the exhibition. On this morning, only small items may be brought onto the stand via the exhibitors’ entrance (using trolleys) or the visitors’ entrance (without trolleys). All loading bays will remain closed. Activities that may cause a mess on the stand and/or at the exhibition, such as painting, sawing, etc., are no longer permitted on this day.

Opening hours for all about automation Netherlands

Wed 21 April 2027 | 08:00 – 17:00
Thu 22 April 2027 | 08:00 – 17:00

Catering during set-up and dismantling

Logistics

Below you will find further information on:

  • Delivery of materials
  • Heavy and large equipment at the stand
  • Logistics services
  • Forklift service
  • Storage
  • Parking
  • Access for exhibitors

Delivery of materials

Deliveries of materials for your stand can only be made during the specified set-up and event days. Deliveries cannot be made in advance. We do not sign for receipt, so please ensure that someone is present to sign for the delivery.

The delivery details are:
Evenementenhal Gorinchem
For the attention of: Exhibitor’s name + stand number
Reference: Event name
Franklinweg 2
4207 HZ Gorinchem

Heavy and bulky equipment at the stand

All equipment larger/wider than 2.5 metres and/or heavier than 2.5 tonnes must be notified to Event Services in advance at all times. Based on the stand location, Event Services will determine the delivery order in a delivery schedule.

If large equipment is not notified in advance, you run the risk that it will no longer be possible to place it on the stand. Please send the specifications of the equipment, stand name, stand number and event name to eventservices@easyfairs.com.

Logistics services

Are you looking for a provider who can transport your stand materials, machinery, etc. to the event venue and even right up to the stand? Our logistics partner, Valverde, specialises in event logistics from A to B and everything that this entails. Check out the options at:

Valverde Event Logistics
Zekeringstraat 36B
1014 BS Amsterdam
+31 (0)20 653 8555
easyfairs@valverde.nl

Forklift service

Easyfairs provides a free forklift service for deliveries of small items up to 2 metres in length and weighing up to 2 tonnes during the regular set-up and dismantling days (not during any early set-up).

It is not possible to book a time slot for the free forklift service. On site, please speak to the forklift driver wearing the yellow vest. This service is provided on a first-come, first-served basis. You may therefore have to wait a short while before you are assisted.

Delivery of materials larger than 2 metres and heavier than 2.5 tonnes is only possible for a fee and upon prior request to Event Services.

Storage

Book storage space for packaging via the webshop.

Access for exhibitors

  • The loading doors will be closed on all exhibition days.
  • No access passes are required during set-up.
  • Stand staff must be registered in advance to gain access during the event.
  • The minimum age during set-up is 16 years.
  • Pets, with the exception of assistance dogs, are not permitted.

Parking

The car park at Evenementenhal Gorinchem is available during set-up and dismantling, and throughout the event. Parking during set-up is free of charge. Green-marked vehicles are permitted. Red-marked vehicles are not permitted. Camping is prohibited at all times in our car park.

Permitted vehicles during set-up and dismantling:

Permitted vehicles during event

During the event, parking is subject to a charge.

On-site orders and exhibitor desk

We will be on hand to assist you as much as possible during the set-up. You can find more information here about:

  • Exhibitor Desk
  • On-site reorders
  • Collecting exhibitor badges and vouchers

Exhibitor Desk

The Exhibitor Desk will be located at the exhibitor entrance during the set-up. If you have any questions or comments regarding your stand or orders, please visit the Exhibitor Desk.

Exhibitor desk opening hours:

To be announced later.

On-site orders

f you wish to place a order, you can do so at the exhibitor desk. Please note that not all webshop items can be reordered on-site and that delivery of all pre-ordered webshop items always takes priority.

Collecting exhibitor badges and vouchers

Avoid long queues. Register your stand staff in advance via My Easyfairs and collect your exhibitor badges, catering vouchers and parking tickets from the exhibitor reception. Vouchers and badges can be collected at the following times: times to be announced.

During the event days, you can collect your badges from the regular registration desks.

Rules and guidelines

Additional rules and guidelines can be found here.